PayrollPanda Software

Yes! We are pleased to confirm that PayrollPanda is officially approved by the Inland Revenue Board of Malaysia (LHDN). Our system’s calculations are fully compliant with the specifications set out by LHDN. PCB calculations can be very complicated – but don’t worry! PayrollPanda will take this burden off your shoulders. Let this difficult part of payroll be […]

You can invite any of your employees or your accountant to create an admin user account so they can log in to your PayrollPanda company and assist you with running payroll or generating forms and reports.   To invite your admin(s), go to Settings > Manage Users > Invitations and click on Invite Admin or […]

Users can create several companies under the same user login email to manage payroll for their companies under one login. To create a new company while logged in to an existing company, click on your username at the bottom left of your account and then click on Create new company. You will be able to […]

You can add your credit card details by clicking on Add payment method. If you have added credit card details, your payment will be charged automatically once your invoice is issued at the end of your 1-month free trial. The number of days remaining for your trial period appears on the left of your account, […]

When an employee leaves your company, you can provide them with a TP3 form for leavers containing their current year payslip data paid by your company and any other previous employer. They will need to provide the form to their new employer if they are joining the new employer during the course of the year, […]

PayrollPanda calculates the PCB based on a formula set by LHDN for payroll softwares. Our calculations are fully compliant with LHDN specifications and we can confirm that PayrollPanda is LHDN-approved. While the formula is complicated it can be simplified as follows: 1. Annual taxable income = Previous months taxable income + (Recurring current month taxable […]

Form CP22 should be submitted with LHDN for any new employee who is subject or likely to be subject to tax within 30 days of their join date. You can download the CP22 form in PayrollPanda under Employees > select employee > Forms > Other Forms. The information included in the CP22 form is taken […]

CP22A must be submitted with LHDN when an employee is leaving your company. Please note that you do not need to submit form CP22A if the PCB was deducted correctly or the employee’s salary was below the PCB threshold, and the employee is not retiring. You can download the CP22A form in PayrollPanda under Employees […]

Updating new salary Go to the Employment tab in the employee’s profile and click on New Salary +. Enter the new salary amount under New Salary / Wage and select the effective date for the new salary. If the effective date for the new salary falls part way through the month, the previous and new […]

If you start running payroll in PayrollPanda during the year, we recommend you lock payrolls for months prior to your first payroll month. For example, if your first payroll in PayrollPanda is June payroll, you should lock January to May payrolls.   There are 2 reasons to lock prior payrolls: • If you input your […]

Form CP21 should be submitted to LHDN at least 30 days before departure for tax clearance of any employee leaving Malaysia for more than 3 months. Employers should also withhold any salary due to the employee for 90 days after submitting the form or until receipt of the tax clearance letter, whichever is earlier. You […]

To bulk upload recurring payroll items for multiple employees, first create the employees’ profiles and then go to Employees > Bulk Upload > Upload Recurring Payroll Items. Click on Download Sheet to download the template.   Go to the Edit me! tab to fill in the recurring payroll items data. You can check the Sample […]

To bulk upload payroll data to your monthly payroll, go to Payroll > Select Payroll Month > Payroll then click on Bulk Upload. Download the template. We recommend you open and fill the sheet using Google sheets.  The Sample tab gives you an example of how the data should appear. You should not modify that […]

You can group employees into different departments in PayrollPanda. That will allow you to filter employees by department when creating reports, running payroll or making payments. You can add departments under Employees > Departments > + Department. Enter the name of the department and select the employees who should be assigned to that department. To […]

PayrollPanda’s PCB calculations follow the formula specified by LHDN for payroll softwares. However, there may be times when employers may want to increase an employee’s PCB amount, for example if they already paid the PCB at a higher rate before running the payroll, or if the employee has other sources of income and they prefer […]

CP38 deductions are only necessary when LHDN issues a notice to the employer directing them to make additional tax deductions in monthly instalments from the employee’s salary to settle income tax arrears from previous years. Since the deduction will usually have to be made for a few months, you can add our preset deduction item […]

Apart from printing the payslips and delivering them by hand, another way is to secure the payslips that are emailed by protecting them with the employee’s IC/Passport number.  This number is their password. To enable this feature go to Payrol > submitted payroll > Email Payslips to employees > Send All. Tick Password Protect Payslips […]

The HRDF levy is a levy payment collected for the purpose of employee training and skills upgrading. Employers with at least 10 full-time Malaysian employees (whether permanent, contract or temporary) are obligated to register, while employees with 5 to 9 full-time Malaysian employees have the option to register. To enable the HRDF levy, go to […]

You can generate payroll reports under Reports > Payroll and selecting the date range. You can also filter the report by location, department or other criteria like salary type. Click on Download at the bottom of the page to download the excel file which will contain the total amounts as well as monthly breakdown. Note […]

Yes, you can reopen your payroll by changing the status from Approved to Draft. Before you reopen your payroll, we recommend you save the Payroll Upload Template for the payroll you are reopening as shown in the screenshot below.   That way you can reupload your payroll data to your payroll if required in case any data […]