Employee Offboarding Checklist Template

An employee offboarding checklist is a structured guide that can be used by employers to manage the exit of an employee. Offboarding takes place after an employee’s termination, resignation or retirement.

Employers in Malaysia are required to adhere to the Employment Act 1955 during the offboarding process. This helps ensure compliance with important labour laws, payroll requirements, and statutory obligations such as EPF (KWSP), SOCSO (PERKESO), and EIS.

Managing an employee’s final wages is a key concern during employee offboarding. Any contributions required for social security funds such as SOCSO or EPF must be finalised before time.

It is also important that an employee returns all company property such as laptops, access cards, vehicles before departing the company. Moreover, the employee’s access to company software or databases must be revoked timely to protect organizational data and intellectual property.

Employers are also encouraged to hold exit interviews to gather insights related to employee satisfaction, workplace culture and feedback for improvement. This feedback can play an important role in improving company retention strategies.

An employee offboarding checklist template is designed for anyone responsible for managing employee exits and ensuring compliance in Malaysia, including:

• HR managers and HR teams handling resignations, terminations, and contract completions
• Business owners and company directors who oversee HR and compliance functions
• Payroll and finance teams responsible for final salary, statutory deductions, and reporting
• SMEs and startups in Malaysia without dedicated HR resources

Using an offboarding checklist helps organisations maintain a consistent, compliant, and professional exit process, reduce legal and payroll risks, and protect company assets and information.